Society Event Proposal Form

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Section 1:

Society name:
Your Name:
Committee position (e.g President):
Contact email address:
Main contact phone number for the event day:
Event name:
Proposed date of event:
PLEASE NOTE : This form must be submitted at least 10 working days in advance of a simple event with low attendee numbers and one month in advance for larger events.
Proposed time(s) of event:
Proposed location of event:
If the event is to be held on campus, have you provisionally booked a room to hold the event?
Please provide a short description of your proposed event and the proposed activity/activities.
Please tick form the below list below what your proposed event will include:

Please tick form the below list below what your proposed event will include: Tables & Chairs Stalls Cold Drinks Hot Drinks Pre-Packaged Cold Food Hot Food Alcohol Decorations Background Music Speeches/Compering Live Music / Dance / Theatre Guest Speaker Non-Student Attendees Marquee Staging Arts & Crafts Sports Activities Games Fireworks Bouncy Castle
Proposed audience:
How will you ensure your proposed event is both inclusive and accessible?
Section 2:

What are the aims of your event?
Consider how your event will benefit the University of Chester community.
Please list the names of those organising the event and their roles/responsibilities.
How many people do you expect to attend your event?
What is the estimated cost of your event?
Consider allocating money from your society’s social pot and selling tickets to pay for the costs of your event. You may also want to check if your event meets the criteria to apply for the Society Development Grant or Proud to Be Fund.
What will you be charging students for the event? Events can be free if costs can be funded without selling tickets.
Section 3:

Have you completed a risk assessment for your event?
This can be found on the CSU Committee Hub.
Have you identified any risks that you feel could affect the event?
PLEASE NOTE: No BBQ’S are allowed on site.
Have you liaised with any University departments about your event? If so who?
Once the Society Event Proposal Form and any other relevant documents have submitted, your event will be considered by CSU's Vice President Student Life and the Student Opportunities team.

If your event proposal is provisionally agreed, you will be invited to meet with the Student Opportunities team to discuss your event further.
Deadlines

Simple events with low attendee numbers - 10 working days in advance.

Events which require more organisation and planning, for example events with higher number of attendees, catering, bigger spaces, and the sale of tickets. - 1 month in advance.

Once the Society Event Proposal Form and any other relevant documents have been submitted, your event will be considered by CSU's Vice President Student Life and the Student Opportunities team.

If your event proposal is provisionally agreed, you will be invited to meet with the Student Opportunities team to discuss your event further.

Once your Event Proposal Form is submitted, we will be in touch within 7 working days.
Signature of Event organiser

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.